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ARCHIVES Home

ARCHIVES Home

ARCHIVES  March 2006, Week 5

ARCHIVES March 2006, Week 5

Subject:

Re: Paper copy of electronic only materials?

From:

Russell D James <[log in to unmask]>

Reply-To:

Russell D James <[log in to unmask]>

Date:

Wed, 29 Mar 2006 12:57:54 -0600

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

 
 
 
 
When thinking about these issues, I'm reminded that it is overkill to have 
both an electronic copy and a paper copy when one or the other will do just 
fine.  Perhaps your facility should investigate the purchase of an 
electonic recordkeeping management system (ERMS) that will be able to 
migrate your electronic data from floppy disks, CDs, and DVDs into 
something more permanent. 
 
Too much staff time is taken up printing all of these electronic documents 
to paper.  Besides, some of the evidential value may be lost because not 
everything in electronic format can be translated well onto paper, e.g. 
video, streaming video, sound.  It is similar to the problems with 
migrating from paper to microfilm for publications that print in color 
copy--black and white is not a good way to do it always. 
 
Russell D. James, M.A. 
MLIS student 
Louisiana State University 
[log in to unmask] 
 
From:Archives & Archivists <[log in to unmask]> on 03/29/2006 
12:47 
 
 
Sent by: Archives & Archivists <[log in to unmask]> 
 
Please respond to Dean DeBolt <[log in to unmask]> 
 
 
 
To:   [log in to unmask] 
cc:   (bcc: Russell D James/rjames8/LSU) 
 
Subject:    Re: Paper copy of electronic only materials? 
 
 
 
 
 
 
 
My recommendation has to indeed make paper copies of electronic 
 
documents BUT be sure it is something you plan to retain permanently 
 
for the archives.    A new CD drive is imminent and a new DVD process 
 
is almost here and these will gradually change our ability to read older 
 
CDs and DVDs.   Our library techs have told us that the new computers 
 
that are coming in will not be able to read 1.5 disks any longer so we’re 
 
having to go through these media and see what to preserve, print, etc. 
 
 
 
Dean 
 
 
 
 
 
Dean DeBolt 
 
University Librarian, Special Collections 
 
John C. Pace Library, University of WestFlorida 
 
11000 University Parkway 
 
Pensacola, FL  32514-5750 
 
850-474-2213 
 
[log in to unmask] 
 
 
 
 
 
 
From:Archives & Archivists [mailto:[log in to unmask]] On Behalf 
Of Linda Rothbart 
Sent: Wednesday, March 29, 2006 12:37 PM 
To: [log in to unmask] 
Subject: Paper copy of electronic only materials? 
 
 
 
Hi...Should I make a paper copy of materials that are now only available in 
electronic formats?  For example, a trade association for years published 
handbooks, memberships directories, etc. in paper only....then paper and 
electronic....now only electronic.  Should we make a paper copy (acid free 
paper) of the electronic documents and keep it?  Your thoughts are 
appreiciated...Linda Rothbart 
 
 
 
-- 
Rothbart Information Solutions 
Reston, VA 
703-689-4841 
[log in to unmask] 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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