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ARCHIVES Home

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ARCHIVES  June 2006, Week 3

ARCHIVES June 2006, Week 3

Subject:

Archives Position -- Reposting

From:

Russell S Koonts <[log in to unmask]>

Reply-To:

Russell S Koonts <[log in to unmask]>

Date:

Fri, 16 Jun 2006 14:18:43 -0400

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

 
Please ignore my previous posting.  This is the actual, corrected version 
of the vacancy announcement.  Sorry for any confusion. 
 
      Assistant Librarian 
   Duke University Medical Center Archives and Memorabilia 
   Working Title: Head of Technical Services 
 
Occupational Summary: 
 
The Duke University Medical Center (DUMC) Archives acquires, preserves, and 
makes accessible Medical Center records with permanent historical and 
research value.  Develops and implements departmental policies and 
procedures for accessioning and processing according to national and local 
standards. Additional responsibilities include management authority for 
processing projects, assisting the Director of the DUMC Archives with 
collection development, serving as a liaison to Medical Center offices and 
officials as needed, managing the Department’s supplies, and supervising 
student assistants and project staff.  Reports to the Director of the 
Medical Center Archives. 
 
 
General Duties: 
 
 
    Collections Management (25%) 
·     Manages the initial processing of incoming archive and manuscript 
collections 
·     Screens new accessions for student and patient records (must 
recognize and restrict confidential information according to the FERPA, 
HIPAA, and Medical Center policies on access to records;) 
·     Analyzes acquisitioned materials at a basic level to determine their 
organization, preservation, and description needs; 
·     Works with Director to address urgent preservation needs 
·     Works with the Director and the Librarian for Research, Outreach, and 
Education to disseminate information about new accessions and newly 
processed collections to Library staff and the general public. 
    Collections Processing (25%) 
·     Directs processing of archive, manuscript, and oral history 
collections 
·     Trains, supervises, and monitors work performance of student interns 
and co-workers doing processing projects 
·     Prepares descriptive tools for preliminary inventories and completed 
finding aids for collections. 
    Encoding and Cataloging (25%) 
·     Serves as the Departmental leader in Encoded Archival Description 
(EAD) theory and implementation 
·     Works cooperatively with Technical Services staff of the University 
Archives and the Rare Book, Manuscript, and Special Collections Library 
(RBMSCL) in developing local, state, and regional procedures for encoding 
finding aids in EAD 
·     Trains and supervises student interns and co-workers in EAD 
implementation 
·     Develops controlled vocabularies and catalogs digital repository 
projects. 
·     Works with the Head of Cataloging (DUMC Library) to implement 
original cataloging of archival, manuscript, and oral history collections 
in Duke University OPAC. 
     Collection Development (20%) 
·     Works with Director to visit individual departments and offices to 
discuss records management and Archives’ services 
·     Work with Director to identify, contact, and solicit private 
manuscript collections of notable DUMC/DUHS individuals 
·     Serves as records management resource for Medical Center offices, 
departments, and programs. 
     Budgetary Duties (5%) 
·     Plans and manages departmental supply budget 
·     Monitors supply and other resource usage 
·     Monitors departmental inventory and order supplies as necessary. 
 
     Qualifications 
 
Education 
Master's degree in Library or Information Science, Information Science, 
Archival Management, Pubic History and/or advanced degree in appropriate 
subject field. 
 
Experience 
 
Required: Knowledge of standard archival procedures, DACS, MARC cataloging, 
Medical Subject Headings, Library of Congress Subject Headings, and Encoded 
Archival Description; familiarity and comfort with the Internet, 
microcomputers, and word processing, spreadsheet, and database software 
 
Preferred: Work experience in an archives/manuscript environment and/or 
direct experience in two or more of the required skills, including archival 
field-work or internships. 
 
Specific Skills/Knowledge 
Required: Demonstrated knowledge of and interest in medical history; 
ability to work effectively in a team environment; ability to lift 40 
pounds; ability to work in an environment in which exposure to materials 
containing dust and mold is possible; and ability to communicate 
effectively with users and donors. 
Preferred: Knowledge of health sciences information resources, familiarity 
with health sciences disciplines, and a broad understanding of trends in 
academic medical libraries. 
 
Salary 
 
Salary is dependent on qualifications and experience. Minimum: $37,863. 
 
Benefits 
 
Duke University provides a generous benefits package with numerous options 
for health, dental, life, and disability insurance; retirement plans; 
health and wellness programs; and educational assistance. Additional 
information about benefits is available at 
http://www.hr.duke.edu/benefits/main.html. 
 
Applications 
Send letter of application, resume, and names of three references to 
Vanessa Sellars, Assistant Director of Administrative Services, Duke 
University Medical Center Library, Box 3702, Durham NC 27710. Review of 
applications will begin on July 15, 2006 and continue until the position is 
filled. Duke University is an Affirmative Action/Equal Opportunity 
Employer. 
 
Russell S. Koonts 
Director, Duke University Medical Center Archives 
DUMC 3702 
Durham, NC 27710 
(919) 383-2653 
(919) 660-1315 - with Voice Mail 
[log in to unmask]

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