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ARCHIVES Home

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ARCHIVES  August 2006, Week 2

ARCHIVES August 2006, Week 2

Subject:

JOB POSTING - Records Manager

From:

Joan Lowe <[log in to unmask]>

Reply-To:

Joan Lowe <[log in to unmask]>

Date:

Mon, 14 Aug 2006 16:20:45 -0400

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (122 lines)

RECORDS MANAGER:

ACE INA is the U.S.-based division of the ACE Group of Companies, which 
provides insurance and reinsurance for a diverse group of clients around 
the world. Through subsidiaries of the ACE Group of Companies, ACE INA 
offers a broad array of sophisticated property, casualty, accident and 
health, and financial products, and risk management services to corporate 
and consumer clients across the U.S.  

ACE is dedicated to recruiting and developing talented individuals with 
the knowledge, ability and desire for success.  With our strong capital 
base, financial stability, diversified earnings stream and multinational 
operating platform, we offer an excellent opportunity for your future 
growth and development.   


Essential Functions:

Manage all aspects of maintaining and improving ACEˇ¦s U.S. Records 
Management program.   Has overall responsibility for coordinating proper 
retention, protection, and disposition of all official ACE records in 
compliance with operational needs; tax, legal, and regulatory 
requirements; and operational, vital and historical values.

Responsibilities:

„«	Direct U.S. records management initiatives ˇV either company-wide 
or within specific business units.  

„«	Collaborate with business units to address records management 
needs and design unique solutions on an as needed bases.  Needs may be 
identified by business unit or initiated by Records Management.  Develop 
creative, cost-effective, and efficient solutions to meet business needs.

„«	Update Records Retention Schedules in response to changes in 
business needs or focus, organizational restructuring, and regulatory 
requirements. 

„«	Supervise, manage and develop Records Management staff.

„«	Train ACE staff in Records Management policies and procedures 
including, but not limited to, sending and retrieving records from our off-
site storage vendor.  Trainings are conducted on-site and via 
teleconference.

„«	Lead the Records Management Committee.  

„«	Manage off-site storage vendor relationship.  Work with vendor 
staff to ensure that ACE records are properly stored, indexed, retrieved, 
and returned and that said services are properly billed (working in 
conjunction with Purchasing Department) and in compliance with our 
contractual agreement.

„«	Partner with business units and offsite storage vendor to 
facilitate compliance with the companyˇ¦s records management policies and 
procedures.  In particular, building partnerships through the Departmental 
Records Coordinators.

„«	Participate in vendor contract review and negotiation.

„«	Aid staff in locating records in offsite storage facilities. 

„«	Work with Legal Department to update Records Management regulatory 
matrix.

„«	Work with Legal and other business units to apply and lift ˇ§legal 
holdsˇ¨ on inactive records in response to judicial or regulatory 
directives.  Assist with Legal discovery requests.

„«	Oversee and coordinate regular review and destruction of off-site 
records.  

„«	Participate in professional organizations to remain informed and 
proficient in rapidly changing Records Management best practices.  
Continually develop knowledge of company business and industry.

„«	Coordinate with the ACE Corporate Archivist to identify and 
facilitate the transfer of archival records from active business units.  

Qualifications

„«	Requires leadership, problem solving, interpersonal savvy, 
conflict management and business acumen competencies.
„«	Must be self-directed and work well with little supervision.
„«	Bachelorˇ¦s degree preferred.
„«	Education and/or training in records management.
„«	CRM (Certified Records Manager) desirable.
„«	At least five years professional experience with some management 
or supervisory experience preferred.
„«	Highly developed interpersonal, communication, writing, analytical 
& presentation skills.
„«	Ability to lift 40 pounds.
„«	Experience with Microsoft Office Suite.

ACE offers a competitive salary plus cash bonus, equity opportunities and 
comprehensive benefits package including life, health and dental, vision, 
a generous retirement savings plan with $1 per $1 company match, 
disability coverage, stock purchase plan, flexible spending accounts, 
tuition reimbursement, and business casual dress.
 
Sound like the right job for you? For consideration, please send your 
resume to [log in to unmask] .  If youˇ¦d like additional information 
about ACE or our services, please visit our website at www.ace-ina.com .

ACE INA is an equal opportunity employer and our employment decisions are 
made without regard to race, color, religion, age, gender, national 
origin, disability, handicap, marital status or any other status or 
condition protected by Federal and/or State laws, except where bona fide 
occupational qualifications apply.

A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org.
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