We use Access for our photo database ... can't tell anything about it other than that we created it in-house. Since I know just enough about computers to be able to REALLY screw things up, I don't think they want me to have that kind of *ahem* access. For subject terms, we use the Library of Congress's Thesaurus for Graphic Materials. They have an online search function, which makes it easy to look things up as one enters info into the database. Here's a link: http://www.loc.gov/rr/print/tgm1/ Will Thomas William M. Thomas Technical Services Tennessee State Library and Archives 403 Seventh Avenue North Nashville, TN 37243-0312 Phone: 615-741-2561 Fax: 615-532-5315 e-mail: [log in to unmask] >>> Arel Lucas <[log in to unmask]> 20-Feb-2005 17:58:48 >>> Aside from colleagues who may contact you via this listserv, I would say your best resource is http://www.archivenet.gov.au/resources.html#resources --the Australian National Archives and the links on this page to the Australian Society of Archivists. Australian archivists would be justly proud of their international reputation; I used Australian texts for my archives courses in the United States, because they were acknowledged to be excellent. Australian archives standards and work are monitored--with good reason--on this continent. However, you may be interested in looking at how others have used MS Access and/or other databases. The Ontario Museum Association gives its members a template for MS Access that is meant for itemizing records in the museum tradition--including photographs. Because I'm no longer a member and the software modification is copyrighted, I can't (you'll excuse the pun!) "access" that information any more. You might try contacting the OMA (http://www.museumsontario.com/) to see if it would be possible for you to look at their template for your purposes. (Last resort: you could become a member and get it free.) One caveat: MS Access differs from sotware like FileMaker Pro in the way it stores information. It's possible to run out of memory with Access even though you have storage space left on your computer disk drive, CD or DVD. MS Access has its *own* storage limits, and although you would not ordinarily run into these limits storing only data, you almost certainly would run into them storing digital images. So be forewarned. I would strongly advise you to research and adopt or build a controlled vocabulary before you begin, and as you store data on your photographs. Otherwise you will find eventually that subtle differences in description will make access difficult or annoying. For instance, is it a "bicycle" or "bike"? Is that a "hill," a "mountain," or a "grade"? Both entry and searching become easier when you have what may be called a "thesaurus" or authority list of words with "use [this term]," "used for [that term]" and "see also" references in it. A vocabulary list can help you decide what headings you need to use in your database and provide keywords for entry and searching. You might start by looking at the Getty vocabularies at http://www.getty.edu/research/conducting_research/vocabularies/ If the indexing of these photographs is a primary goal--and it seems as if it would be--you might consider building a vocabulary as you go (given your unique circumstances), possibly using portions of such things as the Getty vocabularies, the Library of Congress Subject Headings, or whatever specialized term lists you might find. Do not try to build this in a word processing program--within a few hundred terms such a list becomes unwieldy if you follow indexing protocols ("use," "used for," etc.) Take a look at the American Society of Indexers site for some guidelines and software recommendations: http://www.asindexing.org/site/index.html This site is chock full of free resources, including good links. Don't forget the preservation aspects of your work, for which you might want to take a look at The Image Permanence Institute, http://www.rit.edu/~661www1/sub_pages/8contents.htm, Wilhelm Imaging Research, http://www.wilhelm-research.com/ (scroll down about 2/3 of the way to Wilhelm's book, which can be downloaded for free) and ConservationOnline http://palimpsest.stanford.edu/ And of course I couldn't get away without recommending you take a look at the parent of this listserv, the SAA, at http://www.archivists.org/ Best of luck with your project! Arel Lucas, MLIS, CA Archival Consultant currently in Brantford, Ontario, Canada [log in to unmask] A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org. For the terms of participation, please refer to http://www.archivists.org/listservs/arch_listserv_terms.asp. 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