Managing Electronic Records: A Practical Guide for Success Date: Thursday, April 13, 2006, 8:30 AM - 4:30 PM Location: University of Maryland Shady Grove Conference Center, 9630 Gudelsky Drive, Rockville, MD. Plenty of free parking available! For directions, visit: http://www.shadygrove.umd.edu/about/directions/ Speaker: Jim Coulson, CRM, Managing Director, Huron Consulting Group, Boston, MA Session Outline: This day-long seminar will address four critical components for developing and implementing a successful enterprise electronic records management solution: Organizational Change Management. This change requires senior management vision and support. It also requires strategy, policy, communication, and decentralized responsibility that ensures buy-in and accountability at all levels of the organization. It must be balanced by sufficient professional resources and reporting lines to move the organization toward compliance within an explicit timetable. Learn how this is done. Practical Organizational Standards. International, domestic, and local governmental agencies and standards bodies have provided many model standards for the management of electronic records. However, it is the responsibility of every organization to adapt and adopt a documented version of these standards for their own use. From these standards, the organization documents its specifications for software tools and supporting processes. Learn what this process looks like and how to use the resulting standards and specifications effectively to manage vendors, budgets, and even internal requests for new software tools. Appropriate Software Tools. Is it naïve to seek a single software deployment that will address all electronic systems in an organization wherever electronic records are found? In this part of the program, the various vendor tools will be reviewed for the most popular electronic environments with a discussion of their relative strengths. The discussion will include how to select viable tool alternatives and prepare and evaluate an RFP. Practical Deployment, Implementation, and Ongoing Maintenance. Share lessons learned with a seasoned professional on: how to integrate electronic records management with IT goals, objectives, and infrastructure; how to persuade end users to not only use, but value, the new system; and how to set in place the new roles and responsibilities that will ensure the long term success of the program. About the Speaker: JIM COULSON, CRM, FAI, is Managing Director of Huron Consulting Group. His company, Records Improvement Institute, LLC, Westboro, MA, an internationally recognized records and information management consulting firm, was recently acquired by Huron Consulting Group, headquartered in Chicago. Based in Boston, he now manages the document and records management practice nationally for Huron. Involved in records management for over thirty years, including fifteen years as a senior executive, Jim Coulson has worked personally with over two hundred organizations to improve their records and information management systems. His specialty is electronic records and information management. Mr. Coulson was inducted into the ARMA International Company of Fellows in 1992. He was awarded the ARMA International Britt Literary Award in 1993 for his visionary article, Our Professional Responsibility, in which he challenged Records Managers to upgrade their knowledge and skills to handle the coming boom in electronic records management. In 1994, with Gail Pennix, CRM, and Ira Penn, CRM, he co-authored the popular second edition of Records Management Handbook, one of the first textbooks to integrate electronic records management with the traditional approach to managing records. In October 1997, the Institute of Certified Records Managers recognized his lifetime contributions with what is considered to be the highest award in the field of records and information management, the Emmett Leahy Award. He can be reached at [log in to unmask] or at (508) 836-5575. Cost: $125.00. The fee includes continental breakfast, lunch, AM/PM breaks and seminar materials. On line registration is available now at: http://www.armamar.org/gmd/Seminar_2006/managing_elec_records.htm You may also register by mail. Printable forms are available at: http://www.armamar.org/gmd/Seminar_2006/managing_elec_records.htm Exhibits: During seminar breaks and lunch, visit our exhibit area featuring sellers of records management related products and services! Exhibit/Sponsorship Opportunities: Vendors, exhibit space and sponsorships are still available. Go to http://www.armamar.org/gmd/Seminar_2006/managing_elec_records.htm or contact John Milligan at [log in to unmask] Please contact Carol Agayoff at 301-444-8190 or e-mail [log in to unmask] with questions. We look forward to seeing you on April 13! _________________________________________________________________ Don’t just search. Find. Check out the new MSN Search! http://search.msn.click-url.com/go/onm00200636ave/direct/01/ A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org. For the terms of participation, please refer to http://www.archivists.org/listservs/arch_listserv_terms.asp. To subscribe or unsubscribe, send e-mail to [log in to unmask] In body of message: SUB ARCHIVES firstname lastname *or*: UNSUB ARCHIVES To post a message, send e-mail to [log in to unmask] Or to do *anything* (and enjoy doing it!), use the web interface at http://listserv.muohio.edu/archives/archives.html Problems? 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