First we weed the newspaper clippings. Just because they appear in a
collection
does not automatically mean they will be kept. We look at them carefully
to find
the "connection." Second we also consider whether we might already have
the
newspaper in microfilm. We might simply record the bibliographic data
rather than
try to preserve the clipping. There's a danger here as we've found several
regional
newspapers that change a page or two depending on the county or city they
are
covering. Some of these variations appear on microfilm but not all. We
have to
weigh time and staff commitment versus simply photocopying it.
Dean
Dean DeBolt
University Librarian, Special Collections
John C. Pace Library, University of West Florida
11000 University Parkway
Pensacola, FL 32514-5750
850-474-2213
[log in to unmask]
_____
From: Archives & Archivists [mailto:[log in to unmask]] On Behalf
Of Sam Passey
Sent: Monday, March 20, 2006 12:06 PM
To: [log in to unmask]
Subject: Re: Processing of Newspaper Clippings
"By which you mean, clippings are photocopied only after they are heavily
weeded, correct?"
This is a good question (Lets hear what list members think on this one).
At the University of Utah, we weed out duplicates clippings prior to
photocopying. Other than that we do not weed any further before
photocopying clippings and adding the alkaline copies to the collection.
Granted, most of these collections are from living donors. This fact
certainly influences our weeding (or lack of it).
_______________________________
Sam Passey
_____
From: Leon Miller [mailto:[log in to unmask]]
Sent: Monday, March 20, 2006 10:49 AM
To: Sam Passey; [log in to unmask]
Subject: RE: Processing of Newspaper Clippings
"The general consensus is that typically newspaper clippings are photocopied
and the originals discarded except in rare circumstances."
By which you mean, clippings are photocopied only after they are heavily
weeded, correct? Surely no archives is simply photocopying every clipping
they come across in a collection.
----
Leon C. Miller, Manuscripts Librarian
Subject: Re: Processing of Newspaper Clippings
Dear List Members,
Thanks to all of those who gave me feedback. The general consensus is that
typically newspaper clippings are photocopied and the originals discarded
except in rare circumstances. In cases where they are kept they are placed
between sheets of buffer paper. If money and time were not issues, what (if
anything) would you do differently when it comes to processing newspaper
clippings in collections? Would we still photocopy and discard or would we
try to save the original clipping?
Sam Passey
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A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org.
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