First we weed the newspaper clippings. Just because they appear in a collection does not automatically mean they will be kept. We look at them carefully to find the "connection." Second we also consider whether we might already have the newspaper in microfilm. We might simply record the bibliographic data rather than try to preserve the clipping. There's a danger here as we've found several regional newspapers that change a page or two depending on the county or city they are covering. Some of these variations appear on microfilm but not all. We have to weigh time and staff commitment versus simply photocopying it. Dean Dean DeBolt University Librarian, Special Collections John C. Pace Library, University of West Florida 11000 University Parkway Pensacola, FL 32514-5750 850-474-2213 [log in to unmask] _____ From: Archives & Archivists [mailto:[log in to unmask]] On Behalf Of Sam Passey Sent: Monday, March 20, 2006 12:06 PM To: [log in to unmask] Subject: Re: Processing of Newspaper Clippings "By which you mean, clippings are photocopied only after they are heavily weeded, correct?" This is a good question (Lets hear what list members think on this one). At the University of Utah, we weed out duplicates clippings prior to photocopying. Other than that we do not weed any further before photocopying clippings and adding the alkaline copies to the collection. Granted, most of these collections are from living donors. This fact certainly influences our weeding (or lack of it). _______________________________ Sam Passey _____ From: Leon Miller [mailto:[log in to unmask]] Sent: Monday, March 20, 2006 10:49 AM To: Sam Passey; [log in to unmask] Subject: RE: Processing of Newspaper Clippings "The general consensus is that typically newspaper clippings are photocopied and the originals discarded except in rare circumstances." By which you mean, clippings are photocopied only after they are heavily weeded, correct? Surely no archives is simply photocopying every clipping they come across in a collection. ---- Leon C. Miller, Manuscripts Librarian Subject: Re: Processing of Newspaper Clippings Dear List Members, Thanks to all of those who gave me feedback. The general consensus is that typically newspaper clippings are photocopied and the originals discarded except in rare circumstances. In cases where they are kept they are placed between sheets of buffer paper. If money and time were not issues, what (if anything) would you do differently when it comes to processing newspaper clippings in collections? Would we still photocopy and discard or would we try to save the original clipping? Sam Passey A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org. For the terms of participation, please refer to http://www.archivists.org/listservs/arch_listserv_terms.asp. To subscribe or unsubscribe, send e-mail to [log in to unmask] In body of message: SUB ARCHIVES firstname lastname *or*: UNSUB ARCHIVES To post a message, send e-mail to [log in to unmask] Or to do *anything* (and enjoy doing it!), use the web interface at http://listserv.muohio.edu/archives/archives.html Problems? Send e-mail to Robert F Schmidt <[log in to unmask]> A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org. For the terms of participation, please refer to http://www.archivists.org/listservs/arch_listserv_terms.asp. To subscribe or unsubscribe, send e-mail to [log in to unmask] In body of message: SUB ARCHIVES firstname lastname *or*: UNSUB ARCHIVES To post a message, send e-mail to [log in to unmask] Or to do *anything* (and enjoy doing it!), use the web interface at http://listserv.muohio.edu/archives/archives.html Problems? Send e-mail to Robert F Schmidt <[log in to unmask]>