Florence:
You might visit the Society of American Archivists website catalogue at
http://www.archivists.org/catalog/index.asp
There are several titles that can help with your project.
Good luck.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Russell P. Baker, CA
Archival Manager
Arkansas History Commission and State Archives
One Capitol Mall
Little Rock, AR 72201
501-682-6900
www.ark-ives.com
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-----Original Message-----
From: Archives & Archivists [mailto:[log in to unmask]] On
Behalf Of Florence Paisey
Sent: Tuesday, March 28, 2006 3:02 AM
To: [log in to unmask]
Subject: Starting an Archive
Hi all,
I will be starting an archive with a small municipality in South
Florida. Although I have worked with educational archives, I have not
worked with government or business archives. The municipality has 60
years of archival documents and photographs detailing the history of
the area. The Village Clerk who worked at the municipality from its
inception and had the prescience to retain these documents is available
and the oral history will be taken. The Village Clerk collected all
documents in scrapbooks, and crudely adhered them to pages. My first
task will be to survey the documents with the Village Clerk and record
both in writing and taping the descriptions and oral history of the
Village. This is a priority as the Village Clerk is elderly and may not
feel well enough to sort through all documents for descriptions in an
intense way. I will also be setting up archival space, mission
statement etc... I have a couple of immediate questions and hope that
someone can answer. 1. Is there a standard method for assigning
accession numbers to documents and photos or is the assignment somewhat
idiosyncratic. I've asked a number of archivists, but none know the
technical side. Do accession numbers relate to subject as a standard?
i.e. Government officials, initial residential development etc...
2. When creating an electronic record, what software programs are
typically used and what vendor/s carry such software?
Thanks very much. Please answer directly to me. If members would like
me to post any answers I receive, I'll be glad post comments.
Florence Paisey MLS, MS, Ed.S.
Graduate student in advanced studies Florida State University
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