We have similar items. I’ve read
the suggestions so far, and actually since an
archival collection can be an author’s
works, even if photocopies – and you say
the author sent them to you – the easiest
and best way, I think, is simply to set
up an artificial collection, the John Doe
Papers, consisting of photocopies and
offprints of his articles and writings,
primarily dealing with (insert subject).
This is far less labor intensive than
creating long bibliographies, checking against
other things, trying to get the original
issues, etc. Why bother to do all that?
If the person is still alive, you should
(for goodwill, at least) have the collection
Intact if he/she should visit. I don’t
see that it is the role of the archives staff in
this instance to create a bibliography of
writings. You can make an inventory
listing each writing that you have, if
necessary.
Dean
Dean DeBolt
University
Librarian, Special Collections
John C. Pace
Library,
850-474-2213
From: Archives &
Archivists [mailto:[log in to unmask]] On Behalf Of Taylor, Tomaro
Sent: Wednesday, March 29, 2006
9:52 AM
To: [log in to unmask]
Subject: Another question about
photocopies...
We have an interesting situation in our special collections
department. A "collection" of photocopies of a particular
author's writings (primarily journal articles) has been created and maintained
for a number of years. These are not off-prints- just photocopies of the
published article that he sends to us upon publication. Over time, a
colleague of mine has been placing the items in a box identified only by the
author's name. While I'm of the opinion to toss this
"collection," there is reasonable argument for keeping the articles
since they relate to our primary collecting focus. My question, for those
of you who've encountered similar quandaries (or who just have a good
opinion!), is: What's the best way for providing access to the individual
articles within the collection? Our cataloguer is adamant about not
cataloguing the items individually, and I am wont to
agree. Additionally, we do not (currently) have a website for
posting an electronic finding aid. Any thoughts?
Thanks in advance,
tomaro
Special Collections/Latin American &
USF
(813) 974-5750
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