Where are those permanent records now and who is looking at them? I have them and occasionally I'm looking at them. In the case of my district, I have hundreds of thousands of them and they are indeed permanent. Now as Maarja indicates, what is permanent is not the record of infractions, counselor notes, and so on. Particularly for graduates, it's the record of courses taken and grades received, essentially what generates the transcript. We have a large body of non-graduate records which covers those who end their education before graduation, those who move away, those who change to private schooling, etc. Those records aren't much different from the graduate record except for numerical codes applied, indicating the type of withdrawal. Some of the non-graduate records become active again as former students return to school to seek their GED. This did give me a new way to explain archives at my last high school reunion, when I told my classmates I have their permanent records. Mary Margaret Bell Coordinator, Archives and Retrieval Systems Jefferson County Public Schools, Louisville, KY Phone: 502-485-3098 Fax: 502-485-6071 [log in to unmask] -----Original Message----- From: Archives & Archivists [mailto:[log in to unmask]] On Behalf Of [log in to unmask] Sent: Thursday, March 30, 2006 5:44 PM To: [log in to unmask] Subject: Re: Can a living person refuse to have a subject file created for them? [bcc][faked-from] Interesting question, Kim! I've never browsed through any records retention schedules for education records. A google search for the terms such as "permanent record" "school" "retention" brings up some sample of schedules. I only looked at a couple. See, for example, this one for Alaska: www.archives.state.ak.us/documents/ model%20schedule%20for%20schools.pdf This particular schedule dates to 1992. See 10.0, Student records. It says that the "student cumulative education record file (permanent record)" is kept for 60 years beyond the high school graduation date. That is the achievement record showing the courses taken and the grades received. But under that schedule, records of disciplinary actions, records of standardized test results, teacher comments, counselor notes, etc. are kept for 7 years and would be long gone for anyone in my age group (55). Interesting question, I do remember teachers talking about "your permanent record" when I was in school. I haven't thought about that in years. Of course, I never thought back then in terms of records disposition schedules, etc. Thanks for posting the note, LOL. Maarja -----Original Message----- From: Scott, Kim <[log in to unmask]> To: [log in to unmask] Sent: Thu, 30 Mar 2006 15:17:35 -0700 Subject: Re: Can a living person refuse to have a subject file created for them? Am I the only one, or is someone else reading this thread and thinking about all those elementary school teachers who told us that our misdemeanors would be duly recorded in our "permanent record?" Where are those "permanent records" now? And who is looking at them???? Kim Allen Scott Montana State University, Bozeman A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org. For the terms of participation, please refer to http://www.archivists.org/listservs/arch_listserv_terms.asp. To subscribe or unsubscribe, send e-mail to [log in to unmask] In body of message: SUB ARCHIVES firstname lastname *or*: UNSUB ARCHIVES To post a message, send e-mail to [log in to unmask] Or to do *anything* (and enjoy doing it!), use the web interface at http://listserv.muohio.edu/archives/archives.html Problems? Send e-mail to Robert F Schmidt <[log in to unmask]> A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org. For the terms of participation, please refer to http://www.archivists.org/listservs/arch_listserv_terms.asp. To subscribe or unsubscribe, send e-mail to [log in to unmask] In body of message: SUB ARCHIVES firstname lastname *or*: UNSUB ARCHIVES To post a message, send e-mail to [log in to unmask] Or to do *anything* (and enjoy doing it!), use the web interface at http://listserv.muohio.edu/archives/archives.html Problems? Send e-mail to Robert F Schmidt <[log in to unmask]> A posting from the Archives & Archivists LISTSERV List sponsored by the Society of American Archivists, www.archivists.org. For the terms of participation, please refer to http://www.archivists.org/listservs/arch_listserv_terms.asp. To subscribe or unsubscribe, send e-mail to [log in to unmask] In body of message: SUB ARCHIVES firstname lastname *or*: UNSUB ARCHIVES To post a message, send e-mail to [log in to unmask] Or to do *anything* (and enjoy doing it!), use the web interface at http://listserv.muohio.edu/archives/archives.html Problems? Send e-mail to Robert F Schmidt <[log in to unmask]>