Where are those permanent records now and who is looking at them?
I have them and occasionally I'm looking at them. In the case of my district, I have hundreds of thousands of them and they are indeed permanent. Now as Maarja indicates, what is permanent is not the record of infractions, counselor notes, and so on. Particularly for graduates, it's the record of courses taken and grades received, essentially what generates the transcript. We have a large body of non-graduate records which covers those who end their education before graduation, those who move away, those who change to private schooling, etc. Those records aren't much different from the graduate record except for numerical codes applied, indicating the type of withdrawal. Some of the non-graduate records become active again as former students return to school to seek their GED.
This did give me a new way to explain archives at my last high school reunion, when I told my classmates I have their permanent records.
Mary Margaret Bell
Coordinator, Archives and Retrieval Systems
Jefferson County Public Schools, Louisville, KY
Phone: 502-485-3098
Fax: 502-485-6071
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-----Original Message-----
From: Archives & Archivists [mailto:[log in to unmask]] On Behalf Of [log in to unmask]
Sent: Thursday, March 30, 2006 5:44 PM
To: [log in to unmask]
Subject: Re: Can a living person refuse to have a subject file created for them? [bcc][faked-from]
Interesting question, Kim! I've never browsed through any records
retention schedules for education records. A google search for the
terms such as "permanent record" "school" "retention" brings up some
sample of schedules. I only looked at a couple. See, for example,
this one for Alaska:
www.archives.state.ak.us/documents/ model%20schedule%20for%20schools.pdf
This particular schedule dates to 1992. See 10.0, Student records. It
says that the "student cumulative education record file (permanent
record)" is kept for 60 years beyond the high school graduation date.
That is the achievement record showing the courses taken and the grades
received. But under that schedule, records of disciplinary actions,
records of standardized test results, teacher comments, counselor
notes, etc. are kept for 7 years and would be long gone for anyone in
my age group (55).
Interesting question, I do remember teachers talking about "your
permanent record" when I was in school. I haven't thought about that
in years. Of course, I never thought back then in terms of records
disposition schedules, etc. Thanks for posting the note, LOL.
Maarja
-----Original Message-----
From: Scott, Kim <[log in to unmask]>
To: [log in to unmask]
Sent: Thu, 30 Mar 2006 15:17:35 -0700
Subject: Re: Can a living person refuse to have a subject file created
for them?
Am I the only one, or is someone else reading this thread and thinking
about all those elementary school teachers who told us that our
misdemeanors would be duly recorded in our "permanent record?"
Where are those "permanent records" now? And who is looking at
them????
Kim Allen Scott
Montana State University, Bozeman
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