Head of Arrangement and Description and Metadata Coordinator
Manuscripts and Archives
Sterling Memorial Library
Yale University Library
Rank: Librarian III
The University and the Library
The University Library, which is a highly valued partner in teaching
and research at the University, has 12 million volumes housed in the
Sterling Memorial Library and 16 school and department libraries. It
employs a dynamic and innovative staff of nearly 600 FTE who have the
opportunity to work with the highest caliber of colleagues, faculty
and students in a variety of contexts conducive to staff
development. A full spectrum of library resources, from rare books
and manuscripts to a rapidly expanding network of electronic
resources, constitutes one of Yale's distinctive strengths. The
Library is engaged in numerous ambitious projects such as the
renovation of the main library building, the complete retrospective
conversion of the Library's catalog, and various automation initiatives.
Department of Manuscripts and Archives
The Department of Manuscripts and Archives of the Yale University
Library is the principal repository for historical manuscripts and
the official records of the University, including its
publication. There are 58,000 linear feet of manuscript collections
and archival records; 80,000 books and printed items, consisting
mainly of Yale publications. In addition, the collections include
over 300,000 photographs and 12,000 architectural drawings. The
materials are consulted by Yale faculty and students, and attract
scholars from the U.S. and throughout the world. The staff consists
of fifteen professional positions, nine archival assistants, and
approximately 3.0 FTE student assistants and project positions. The
Department is responsible for the selection, acquisition,
arrangement, description, and preservation of manuscript and archival
collections as well as for the cataloging of microforms of manuscript
or archival collections. It provides reference services for
in-person research and for mail requests, services to University
offices, and instruction in the use of collections.
Responsibilities
The Head of Arrangement and Description, under the general direction
of the Deputy Director of the department, is responsible for the
planning and coordination of the department's intellectual access and
control programs. Has primary responsibility for coordinating the
creation and maintenance of finding aids, catalog records, and other
access tools for the holdings of Manuscripts and Archives through the
development and implementation of policies, goals, procedures,
standards, and systems to guide, track, and evaluate this
work. Trains, guides, and assists departmental staff and, staff in
other Library and University departments as needed, in evaluating
intellectual access and control needs, and in planning and managing
processing projects to satisfy those needs and to meet preservation
requirements. Ensures that the department is aware of established
and emerging professional descriptive and other metadata standards,
coordinates the department's evaluation, adoption, and implementation
of them and local standards as appropriate, and ensures that
departmental staff have adequate training and support in their
application. Supervises professionals, support staff, and students
appropriate to the position. Coordinates and participates in the
representation of the department in Library, University, and
professional groups and discussions relating to technical services
and descriptive standards. Participates in public service functions
including providing reference service to patrons, preparing user
support documentation, preparing exhibits, and preparing and
conducting bibliographic instruction and other user training
programs. May participate in donor relations, including initiating
and maintaining contacts and assisting in the surveying, packing, and
transporting of materials. Contributes to the administration of the
department including long range planning, space management,
formulation of policy, and resource development and
allocation. Represents the library and the University in the
academic and professional communities by serving on various
committees and task forces.
Qualifications
ALA-accredited MLS with archives specialization, and/or MA degree in
history or related discipline. Knowledge of a broad range of
archival theory and practice acquired through training and
professional experience. Minimum of five years of professional
experience in a major archival or manuscript repository, including
substantive management, planning, and supervisory
responsibilities. Substantive experience in the definition,
planning, and implementation of intellectual access and control
programs for modern documentary collections. Expertise with
established and emerging professional descriptive
standards. Excellent oral and written communication
skills. Demonstrated ability to use office software applications,
including word processing, spreadsheets, and electronic mail, and
database management systems. Demonstrated ability to plan, manage,
and coordinate complex projects. Demonstrated ability to work
effectively with colleagues, constituents, donors, and
patrons. Active and substantive participation in national and
international professional activities relating to the selection,
description, care, and use of modern documentary
resources. Preferred: Professional experience in a college or
university repository. Familiarity with the preservation,
description, and use of electronic records and audio-visual
materials. Experience in the development and management of
grant-funded projects.
Salary and Benefits
Rank and competitive salary will be based upon the successful
candidate's qualifications and experience. Full benefits package
including 22 vacation days; 18 holiday, recess and personal days;
comprehensive health care; TIAA/CREF or Yale retirement plan; and
relocation assistance. Applications will be accepted until the
position is filled. Applications consisting of a cover letter,
resume, and the names of three references should be mailed to: Diane
Y. Turner, Associate University Librarian for Human Resources, Staff
Training & Security; Yale University Library; P.O. Box 208240, New
Haven, CT 06520; fax: (203) 432-1806. Submissions via email are also
welcomed and can be sent as a Word attachment to [log in to unmask]
Please be sure to include Source Codes EAYU14915.
Yale University is an Affirmative Action/Equal Opportunity Employer
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