Head of Arrangement and Description and Metadata Coordinator
Manuscripts and Archives
Sterling Memorial Library
Yale University Library
Rank: Librarian III
The University and the Library
The University Library, which is a highly valued partner in teaching
and research at the University, has 12 million volumes housed in the
Sterling Memorial Library and 16 school and department libraries.
It employs a dynamic and innovative staff of nearly 600 FTE who have the
opportunity to work with the highest caliber of colleagues, faculty and
students in a variety of contexts conducive to staff development. A
full spectrum of library resources, from rare books and manuscripts to a
rapidly expanding network of electronic resources, constitutes one of
Yale's distinctive strengths. The Library is engaged in numerous
ambitious projects such as the renovation of the main library building,
the complete retrospective conversion of the Library's catalog, and
various automation initiatives.
Department of Manuscripts and Archives
The Department of Manuscripts and Archives of the Yale University
Library is the principal repository for historical manuscripts and the
official records of the University, including its publication.
There are 58,000 linear feet of manuscript collections and archival
records; 80,000 books and printed items, consisting mainly of Yale
publications. In addition, the collections include over 300,000
photographs and 12,000 architectural drawings. The materials are
consulted by Yale faculty and students, and attract scholars from the
U.S. and throughout the world. The staff consists of fifteen
professional positions, nine archival assistants, and approximately 3.0
FTE student assistants and project positions. The Department is
responsible for the selection, acquisition, arrangement, description, and
preservation of manuscript and archival collections as well as for the
cataloging of microforms of manuscript or archival collections. It
provides reference services for in-person research and for mail requests,
services to University offices, and instruction in the use of
collections.
Responsibilities
The Head of Arrangement and Description, under the general direction
of the Deputy Director of the department, is responsible for the planning
and coordination of the department's intellectual access and control
programs. Has primary responsibility for coordinating the creation
and maintenance of finding aids, catalog records, and other access tools
for the holdings of Manuscripts and Archives through the development and
implementation of policies, goals, procedures, standards, and systems to
guide, track, and evaluate this work. Trains, guides, and assists
departmental staff and, staff in other Library and University departments
as needed, in evaluating intellectual access and control needs, and in
planning and managing processing projects to satisfy those needs and to
meet preservation requirements. Ensures that the department is
aware of established and emerging professional descriptive and other
metadata standards, coordinates the department’s evaluation, adoption,
and implementation of them and local standards as appropriate, and
ensures that departmental staff have adequate training and support in
their application. Supervises professionals, support staff, and
students appropriate to the position. Coordinates and participates
in the representation of the department in Library, University, and
professional groups and discussions relating to technical services and
descriptive standards. Participates in public service functions
including providing reference service to patrons, preparing user support
documentation, preparing exhibits, and preparing and conducting
bibliographic instruction and other user training programs. May
participate in donor relations, including initiating and maintaining
contacts and assisting in the surveying, packing, and transporting of
materials. Contributes to the administration of the department
including long range planning, space management, formulation of policy,
and resource development and allocation. Represents the library and
the University in the academic and professional communities by serving on
various committees and task forces.
Qualifications
ALA-accredited MLS with archives specialization, and/or MA degree in
history or related discipline. Knowledge of a broad range of
archival theory and practice acquired through training and professional
experience. Minimum of five years of professional experience in a
major archival or manuscript repository, including substantive
management, planning, and supervisory responsibilities. Substantive
experience in the definition, planning, and implementation of
intellectual access and control programs for modern documentary
collections. Expertise with established and emerging professional
descriptive standards. Excellent oral and written communication
skills. Demonstrated ability to use office software
applications, including word processing, spreadsheets, and electronic
mail, and database management systems. Demonstrated ability to
plan, manage, and coordinate complex projects. Demonstrated ability
to work effectively with colleagues, constituents, donors, and
patrons. Active and substantive participation in national and
international professional activities relating to the selection,
description, care, and use of modern documentary resources.
Preferred: Professional experience in a college or university
repository. Familiarity with the preservation, description, and use
of electronic records and audio-visual materials. Experience in the
development and management of grant-funded projects.
Salary and Benefits
Rank and competitive salary will be based upon the successful
candidate's qualifications and experience. Full benefits package
including 22 vacation days; 18 holiday, recess and personal days;
comprehensive health care; TIAA/CREF or Yale retirement plan; and
relocation assistance. Applications will be accepted until the position
is filled. Applications consisting of a cover letter, resume, and the
names of three references should be mailed to: Diane Y. Turner, Associate
University Librarian for Human Resources, Staff Training & Security;
Yale University Library; P.O. Box 208240, New Haven, CT 06520; fax: (203)
432-1806. Submissions via email are also welcomed and can be sent as a
Word attachment to [log in to unmask] Please be sure to include Source
Codes EAYU14915.
Yale University is an Affirmative Action/Equal Opportunity
Employer
_______________________________________________
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