We don't have a policy like you describe here, but we have on rare
occasions
permitted the reading room to be used for a meeting, perhaps a exam
proctor,
that kind of thing, but everyone understands that the researcher comes
first.
Researchers are fickle, if the room looks like it is "in use" by someone
else,
they won't come in.    You have to emphasize the reading room is
reserved
for researchers.

Dean


Dean DeBolt
University Librarian, Special Collections
John C. Pace Library, University of West Florida
11000 University Parkway
Pensacola, FL  32514-5750
850-474-2213
[log in to unmask]

-----Original Message-----
From: Archives & Archivists [mailto:[log in to unmask]] On
Behalf Of Lianne Keary
Sent: Tuesday, April 18, 2006 10:58 AM
To: [log in to unmask]
Subject: Policies for Reading Room Use?

Does anyone out there have any policies regarding the use of their
archives' reading room or research area that they would be willing to
share?  Our Reading Room is being increasingly used for other
departments'
staff meetings, retreats, poetry readings, meals (!), you name it. We
are
trying to rein this in a bit for a variety of reasons (can you say "no
food
in the archives"?), but need to present the powers that be (some of whom
are the culprits in this case) with our reasoning and an idea of what
other
institutions do would help.  Thanks!

Lianne Keary
College Archivist
Colby-Sawyer College
New London, NH

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