Please ignore my previous posting. This is the actual, corrected version of the vacancy announcement. Sorry for any confusion. Assistant Librarian Duke University Medical Center Archives and Memorabilia Working Title: Head of Technical Services Occupational Summary: The Duke University Medical Center (DUMC) Archives acquires, preserves, and makes accessible Medical Center records with permanent historical and research value. Develops and implements departmental policies and procedures for accessioning and processing according to national and local standards. Additional responsibilities include management authority for processing projects, assisting the Director of the DUMC Archives with collection development, serving as a liaison to Medical Center offices and officials as needed, managing the Department’s supplies, and supervising student assistants and project staff. Reports to the Director of the Medical Center Archives. General Duties: Collections Management (25%) · Manages the initial processing of incoming archive and manuscript collections · Screens new accessions for student and patient records (must recognize and restrict confidential information according to the FERPA, HIPAA, and Medical Center policies on access to records;) · Analyzes acquisitioned materials at a basic level to determine their organization, preservation, and description needs; · Works with Director to address urgent preservation needs · Works with the Director and the Librarian for Research, Outreach, and Education to disseminate information about new accessions and newly processed collections to Library staff and the general public. Collections Processing (25%) · Directs processing of archive, manuscript, and oral history collections · Trains, supervises, and monitors work performance of student interns and co-workers doing processing projects · Prepares descriptive tools for preliminary inventories and completed finding aids for collections. Encoding and Cataloging (25%) · Serves as the Departmental leader in Encoded Archival Description (EAD) theory and implementation · Works cooperatively with Technical Services staff of the University Archives and the Rare Book, Manuscript, and Special Collections Library (RBMSCL) in developing local, state, and regional procedures for encoding finding aids in EAD · Trains and supervises student interns and co-workers in EAD implementation · Develops controlled vocabularies and catalogs digital repository projects. · Works with the Head of Cataloging (DUMC Library) to implement original cataloging of archival, manuscript, and oral history collections in Duke University OPAC. Collection Development (20%) · Works with Director to visit individual departments and offices to discuss records management and Archives’ services · Work with Director to identify, contact, and solicit private manuscript collections of notable DUMC/DUHS individuals · Serves as records management resource for Medical Center offices, departments, and programs. Budgetary Duties (5%) · Plans and manages departmental supply budget · Monitors supply and other resource usage · Monitors departmental inventory and order supplies as necessary. Qualifications Education Master's degree in Library or Information Science, Information Science, Archival Management, Pubic History and/or advanced degree in appropriate subject field. Experience Required: Knowledge of standard archival procedures, DACS, MARC cataloging, Medical Subject Headings, Library of Congress Subject Headings, and Encoded Archival Description; familiarity and comfort with the Internet, microcomputers, and word processing, spreadsheet, and database software Preferred: Work experience in an archives/manuscript environment and/or direct experience in two or more of the required skills, including archival field-work or internships. Specific Skills/Knowledge Required: Demonstrated knowledge of and interest in medical history; ability to work effectively in a team environment; ability to lift 40 pounds; ability to work in an environment in which exposure to materials containing dust and mold is possible; and ability to communicate effectively with users and donors. Preferred: Knowledge of health sciences information resources, familiarity with health sciences disciplines, and a broad understanding of trends in academic medical libraries. Salary Salary is dependent on qualifications and experience. Minimum: $37,863. Benefits Duke University provides a generous benefits package with numerous options for health, dental, life, and disability insurance; retirement plans; health and wellness programs; and educational assistance. Additional information about benefits is available at http://www.hr.duke.edu/benefits/main.html. Applications Send letter of application, resume, and names of three references to Vanessa Sellars, Assistant Director of Administrative Services, Duke University Medical Center Library, Box 3702, Durham NC 27710. Review of applications will begin on July 15, 2006 and continue until the position is filled. Duke University is an Affirmative Action/Equal Opportunity Employer. Russell S. Koonts Director, Duke University Medical Center Archives DUMC 3702 Durham, NC 27710 (919) 383-2653 (919) 660-1315 - with Voice Mail [log in to unmask]