Special Collections at the University of California, Davis seeks a

Manuscript and Photograph Archivist.  The job description and application

process follows.



Ms. Daryl Morrison

Head, Special Collections

General Library, UC Davis

100 North West Quad

Davis, CA 95616-5292



Phone: (530) 752-2112

Fax: (530) 754-5758

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www.lib.ucdavis.edu/specol





Manuscript and Photograph Archivist

VL# 6046 External

Manuscript and Photograph Archivist (LIBRARY ASSISTANT V)

$3,157.00 - $5,367.00/Mo.

Final Filing Date 08-08-06 

This position is located in: Shields Library: Special Collections Department

and is not represented by a union. Working hours: Monday-Friday, 8 am - 5

pm. 



This External position is for UCD/UCDHS employees and the general public.

Applications from the general public and UCD/UCDHS employees will be

considered simultaneously.



The General Library consists of the Peter J. Shields Library, the Carlson

Health Sciences Library and the Physical Sciences & Engineering Library in

Davis, and the Medical Center Library in Sacramento. The Department of

Special Collections is the unit of the General Library that acquires,

describes, provides access to, and preserves the Library's rare books,

manuscript collections, University Archives, and other non-circulating

research materials. Special Collections has strong holdings in the

humanities and social sciences as well as agricultural technology. For more

information about the General Library see http://www.lib.ucdavis.edu
<http://www.lib.ucdavis.edu/>  and

Special Collections at http://www.lib.ucdavis.edu/dept/specol/ 



Responsibilities: Responsible for the arrangement and description of

archival, manuscript, and photograph collections, including the survey and

analysis of collection contents, the development and implementation of

processing plans, the preparation of descriptive finding aids and catalog

entries, and providing for the preservation needs of each collection.

Responsible for the department's photograph collections. Provide research

assistance to faculty, students, staff and the general public in the

Blanchard Reading Room and to reference correspondents as assigned. Review

environmental conditions in the stacks and report concerns to the Head of

Special Collections. Responsible for preparing and mounting one major

exhibit per year. Perform other duties as assigned.



Requirements: In depth and demonstrated knowledge of archival principles and

methods, including provenance and original order. Demonstrated experience in

the arrangement and description of manuscript collections, including large

(more than 20 linear feet) collections, required. Technical knowledge of

archivist's tools to deliver manuscript information to the Internet such as

EAD (Encoded Archival Description), XML, etc. Detailed knowledge of

archivists' tools. Experience encoding finding aids using Encoded Archival

Description and XML preferred. In depth knowledge of original cataloging

tools including SAA's Describing Archives: A Content Standard, MARC,

Anglo-American Cataloging Rules and Library of Congress Subject Headings.

Knowledge of the history of photograph processes and formats to develop

preservation strategies and monitor the condition of the collections. Skill

in organizing and assigning priorities in order to meet all quality and

quantity standards. Skill in performing assigned tasks with attention to

detail. Excellent typing and skills proofreading own work, as well as

others. Thorough knowledge of basic preservation techniques for handling and

storage of rare books, archival materials, including photographs, magnetic

tape, and realia. Analytical skills and knowledge to discern the internal

structure of a collection (i.e. series), and to select essential descriptive

elements in a collection and use them consistently. General knowledge of

academic library procedures. Experience providing reference service in a

research or academic library preferred. Knowledge of original research

techniques and resources and research skills to provide background and

supplement the information contained in collections. Writing skills to

compose biographies, organizational histories, collection descriptions

(series notes, scope and content notes, etc.), and exhibit materials, and

skill to proofread, verify data, and edit text rapidly with a high degree of

accuracy. Communication skills to effectively provide detailed information

about the department and its holdings and to conduct an effective

reference/oral history interview. Ability to train and supervise student

assistants preferred. Special Conditions of Employment: Formal archival

education, institute certificate, or equivalent required, with demonstrated

knowledge of archival principles and methods. No smoking in the building.

Physical Requirements: Ability to lift books weighing up to 10 pounds and

boxed materials weighing up to 40 pounds. Must be able to reach shelves as

low as 5 inches and high shelves, using a ladder, up to 120 inches high.

Read and interpret fine print and CRT screens for extended periods of time. 



Application Process: Apply online at

http://www.hr.ucdavis.edu/Emp/Careers/Application_Process or apply at UC

Davis Human Resources Administration Bldg., Orchard Park, Davis, Ca, 95616.

Applications must be received before 5:00 p.m. on the Final Filing Date for

consideration (postmarks are not acceptable). Required application materials

are available at the UCD Human Resources Administration Building, on the

Internet http://www.hr.ucdavis.edu/Emp or UCDMC Personnel Office, TICON III,

2nd Floor, 2730 Stockton Boulevard, Sacramento, Ca. For additional

information call (530) 752-7520 UCD is an Equal Opportunity/Affirmative

Action Employer TDD Line (530) 752-7140





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