ARCHIVES & RECORDS MANAGEMENT SPECIALIST 2, SG-18
LOCATION: Albany, NY
SALARY: $41,871*
________________________________________
The New York State Archives is seeking to fill four positions of Archives and Records Management Specialist 2 in the Government Records Services (GRS) Unit. The GRS Unit has primary responsibilities within the State Archives for the delivery of records management services to state agencies and local governments across the State, and serves those customers from nine (9) regional offices, the State Records Center, and the Cultural Education Center.
1. In Records Service Development. This incumbent will work on records management service development, and will provide detailed guidance and technical advice directly to local governments and state agencies. This incumbent will assist in the development of State Archives services related to general records management and electronic records management, develop records management publications and workshops, present workshops across the state, carry out research in emerging electronic records technologies, and provide advice on electronic records to field staff and government customers.
2. In Records Advisory Services. This incumbent is responsible for supporting direct advisory services to state agencies, including fostering the establishment, development, maintenance, and operation of state agency recordkeeping via training, site visits, and e-mail and other methods of communication; conducting research and monitoring trends as they relate to records management in state agencies; and developing training and publications for state agencies.
3. In Appraisal and Scheduling. This incumbent is responsible for assisting state agencies with the preparation of records schedules; appraising state agency records with potential historical value; revising and developing records schedules for local governments; issuing guidelines and providing training on the appropriate retention and disposition of government records; and providing guidance to State Archives staff on legislation and regulations relating to retention and disposition, the legal status of local governments, the ownership of records, and related issues.
4. In the State Records Center. This incumbent is responsible for assisting the manager in the administration and operation of the Center; overseeing the Center’s automated information system and working with the system support aide assigned to resolve problems; reviewing all requests for storage to verify compliance with Center operating procedures and storage eligibility rules and working closely with state agency staff to resolve problems; coordinating the scheduling of new storage pickups and deliveries; scheduling Center warehouse staff assignments; performing technical studies of agency inactive storage systems and needs and making recommendations for improvement; assisting in monitoring , administering and promoting the confidential wastepaper recycling contract; assisting in the administration of the Center and offsite facilities; and supervising all Center operations and staff in the absence of the manager.
MINIMUM QUALIFICATIONS: Candidates must have a Master’s degree and two years of professional experience, and must be prepared to take a New York State Civil Service test after appointment.
OR
Have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 2, OR be currently reachable for permanent appointment on the Archives and Records Management Specialist 2 eligible list, OR be eligible for a transfer under Section 52.6 of the Civil Service Law.
* Leads to a maximum salary of $52,114 based on annual performance advances.
CONDITIONS OF EMPLOYMENT: These will be permanent competitive appointments.
APPLICATION DEADLINE: Qualified candidates should send a resume and letter of interest by Aug 30, 2006, to:
Ms. Gayle Bowden
Director, Human Resources Management
Box NC-100
NYS Education Department
89 Washington Avenue, Room 528 EB
Albany, NY 12234
Fax (518) 486-5631
E-mail: [log in to unmask]
An Affirmative Action/Equal Opportunity Employer
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