Attention: Archival Community,
Please excuse cross-postings
The Archivaria Editorial Board and the ACA Board of Directors are pleased to
be able to provide you with this status report on the digitization and
forthcoming web launch of the full collection of Archivaria and Canadian
Archivist issues.
In brief, the full collection of back issues from #1 to #60 is now available
in digital format as PDF files. As new issues are published, a complete set
of PDF images will be produced along with the printed copies, and will be
available to members and subscribers. While a majority of the collection
will soon be open and available to the archival community and public, the
most recent eight issues will be retained in a reserved collection, for
members & subscribers.
Working with Simon Fraser University, print copies of Archivaria issues #1 -
#45 were unbound and scanned; in total over 10,000 page images were produced
and then proofed by ACA volunteers including committee chairs and members,
as well as Board members. The preliminary configuration of the Archivaria
site is in place with Editorial Board members and other volunteers currently
busy cross-checking the tables of content and information at that site to
the print editions of the journal. Abstract texts are being excerpted from
the full articles and will be available as separate PDF documents. The
software programming which will manage both the main and the reserve
collections is being completed and tested.
At the same time and thanks to the efforts of Teruko Kishibe, Archival
Project Assistant with ACA from January through May 2006, we have collected
permissions to digitize their works (Archivaria and Canadian Archivist) from
684 contributing authors. In total, these two publications have benefited
from the submission of 914 authors who have submitted 1,954 articles, book
reviews, exhibit reviews, counterpoints, and all. Only one author declined
to have their work included, while a number of authors were very pleased to
receive confirmation that the digital version of their work will be
available at no cost to the user.
The permissions received to date will allow for the e-publication of 1,547
articles while the inclusion of the remaining 407 works is in question. At
this time, there are about 85 authors who have been contacted by ACA with a
request for permission to digitize their works, but who have not replied.
In addition, there are 65 authors that we have been unable to locate or
contact so far. A number of authors have passed away, requiring us to
locate and approach next of kin for the permission to digitize; of the 65
authors not yet located, in 21 instances, we are seeking to contact next of
kin.
If you have contributed articles to Archivaria (1975-2006) or the Canadian
Archivist (1963-1974) and have not submitted permission for the digitization
and e-publishing of your works, please contact the ACA office as soon as
possible. If you are not certain whether your permission was submitted or
not, please take a few minutes to contact the office by e-mail, phone or fax
so that we can verify we have received your reply.
Sincerely,
Duncan Grant
Executive Director
Association of Canadian Archivists
e-mail: [log in to unmask]
tel: 613 234-6977 ext 2 & fax 613 234-8500
www.archivists.ca
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