OFFICE OF THE MISSOURI
SECRETARY OF STATE
Vacancy Notice
To our applicants with
disabilities: If you need assistance with this or any phase of the employment
process, please contact our Personnel Office at (573) 526-7319. Reasonable
attempts will be made to accommodate your needs.
|
POSITION TITLE |
STARTING SALARY |
|
Administrative Archivist |
$3,474-$3,612/month |
|
LOCATION |
DEPARTMENT/DIVISION |
|
600 West |
Local Records Preservation Program |
General
Responsibilities:
This
position is primarily responsible for the administration of archival and records
management program elements including:
1.
Supervision and technical training
of eleven field archivists positioned statewide who provide records management,
archival preservation advice, and technical assistance to local government
offices.
2.
Consulting with the division
director to establish and implement program policies, goals, and objectives. Developing
and maintaining policy and procedure manual for archivists.
3.
Developing and revising records
retention schedules for local government offices, including a comprehensive
general records schedule.
4.
Coordinating of division efforts
in quality control of archival products, including those intended for website
release.
5.
Promoting the goals of the local
records program and the Secretary of State’s Office through outreach
activities, presentation of papers, lectures and workshops on local, state, and
national levels. This includes directing field archivists in the preparation
of programs presented to local government associations.
6.
Other duties include:
a.
Participating in agency budget
planning and recommending efficiencies and expenditures, evaluating products
and initiating procurement, and serving as the division’s liaison with
the SOS fiscal and IT departments.
b. Consulting
with public officials on records creation, maintenance, storage, preservation,
and disposition issues, including those for electronic records.
c.
Working with the grant administrator
to promote, facilitate, and ensure the success of the Local Records
Skills:
Demonstrated knowledge of
records management and archival principles, techniques, and practices. Position
requires experience in records scheduling, appraisal, arrangement and
description, and familiarity with various types of local government offices and
records series. Supervisory experience is desirable. Ability to express
oneself clearly and effectively in written and oral form is critical.
Applicant must be able to
establish and maintain effective working relationships with SOS staff and public
officials. Familiarity with Microsoft applications (Word, Access, Excel, and
Outlook) preferred. Must be able to drive statewide for day trips and engage
in a modest amount of overnight travel. Use of personal vehicle may be required,
mileage reimbursed. Ability to lift and carry a forty pound box, climb ladders
to retrieve materials, and work in varied environmental conditions that may
contain dust and mold.
Qualifications:
This position requires a master’s degree in archival studies,
library science (with an archival component), American history, or ten or more
years experience in the above fields. Certified Archivist and/or Certified
Records Manager designation preferred. Candidates without certification must
be eligible to sit for the next scheduled examination. A valid
Posting Period: Position posted
August 24, 2006. The minimum posting period will end September 24, 2006.
After the minimum posting period, the position may be closed to new applicants
and filled at any time.
Procedures: Application
materials (cover letter, resume, completed application) may be submitted to:
Attention: Administrative Archivist,
Human Resources, Office of the Secretary of State, P.O. Box 1767, Jefferson
City, MO 65102. EOE.