During the “Closest to Home” Incubator Session at the DC 2006 Joint Conference, I mentioned that the Ohio Historical Society produced a local government records training video geared toward counties, municipalities, townships, school districts and other forms of local governments.  The video has proved very successful at reaching these audiences here in Ohio and has directly resulted in many local governments thinking about and implementing records management practices for the first time.  An added benefit is that it also lessened the travel burden on limited State Archives staff.  While some of the information is specific to Ohio statutes, many of the records management principles can be universally applied.

 

The idea of the training video has sparked much interest.  In light of the “Closest to Home” project, for a limited time, the State Archives of Ohio is offering its local government records training video and supporting documentation to members of this list at a special price of $25.00 for the VHS version.  Normally, the VHS version of the workshop sells for $35.00, but we have found this to be an excellent training tool that we’d like to share at a discounted price.

 

If you are interested in purchasing the video or would like more information on how Ohio has used this tool, please feel free to contact Pari Swift, Assistant State Archivist at the Ohio Historical Society, at [log in to unmask].  Detailed information on the training video is as follows:

The "Local Government Records: Just the Basics" video is modeled after the Ohio Historical Society-Local Government Records Program (OHS-LGRP) workshops. Some of the advantages that you will find with the video workshop include:

  • One low cost to train all employees
  • It fits into your own offices' and employees' schedules
  • Staff can review information content as needed.

 

"Just the Basics" Video Workshop covers:  

  • Introduction to the Ohio Historical Society-Local Government Records Program
  • Ohio Public Records Law
  • Your Record Commission’s Responsibilities
  • Inventory Preparation
  • Records Retention and Disposition forms (RC-1 & RC-2)
  • Filing Certificates of Records Disposal (RC-3)
  • Media Decisions (paper, microfilm, electronic)
  • Disaster Prevention & Preparedness

 

Included with the video are:

  • Slide handouts to follow along and take notes
  • Blank Inventory, RC-1, RC-2 and RC-3 forms
  • Pertinent Public Records Laws

 

To order the video, please include the following information in your email:

 

  • Government or Institution
  • Name
  • Mailing Address
  • Phone number
  • Email address
  • Purchase Order Number (if available, otherwise, you will be invoiced)

 

I’m happy to answer any question that you have on the video or Ohio’s use of the video workshop.

 

Sincerely,

Pari

 

 

 

Pari J. Swift

Assistant State Archivist

614-297-2553

[log in to unmask]

http://www.ohiohistory.org/lgr

 

Ohio Historical Society

1982 Velma Avenue

Columbus, OH 43211

 

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