Accessioning Archivist
Beinecke Rare Book and Manuscript Library
Yale University
Rank: Librarian II-III

The University and the Library
The University Library, which is a highly valued partner in teaching 
and research at the University, has more than 12.5 million volumes 
housed in the Sterling Memorial Library and 22 school and 
departmental libraries. It employs a dynamic and innovative staff of 
nearly 600 FTE who have the opportunity to work with the highest 
caliber of faculty and students, serve on committees and participate 
in other areas of staff development. A full spectrum of library 
resources, from rare books and manuscripts to a rapidly expanding 
network of electronic resources, constitutes one of Yale's 
distinctive strengths. The Library is engaged in numerous digital 
initiatives designed to provide access to a full array of scholarly 
information. For additional information on the Yale University 
Library, please visit the Library's Web site at: http://www.library.yale.edu/.

Beinecke Rare Book and Manuscript Library
The Beinecke Library, one of the world's largest buildings devoted 
entirely to rare books and manuscripts, is Yale's principal 
repository for literary archives, early manuscripts, and rare books. 
The Beinecke collections are internationally known and heavily used 
by scholars from around the world.  In addition to its distinguished 
general collections, the Beinecke Library houses outstanding special 
collections devoted to American literature, German literature, 
Western Americana, and the Osborn Collection, noted for its British 
literary and historical manuscripts. For further information about 
the Beinecke Library, consult the library's web site at: 
http://www.library.yale.edu/beinecke.

The Manuscript Unit is a division of Technical Services. The 
Manuscript Unit supports the Beinecke Library's robust acquisition 
program and is responsible for the accessioning, processing, and 
cataloging of Beinecke's manuscript collections.  The manuscript 
collections range from papyrus and pre-1600 manuscripts to 
twenty-first century literary archives.  In addition to literary and 
historical manuscripts, formats include photography and artwork, 
audio and moving image recordings, digital files, and music. The 
Manuscript Unit also has an ongoing program of preservation 
microfilming and reformatting of audio and moving image recordings in 
manuscript collections.  Currently the staff consists of the Unit 
Head, Assistant Unit Head, 6 archivists, 4 archives assistants, 
student assistants, and special project personnel.

As part of an expanding commitment to improve intellectual control 
over its archival holdings, the Library is creating a new, 
custom-designed off-site processing space, and adding a team of 6-8 FTE.

Responsibilities
Reporting to the Head of the Manuscript Unit, the Accessioning 
Archivist oversees the unit's accessioning activities and performs 
other duties relating to the processing of manuscript collections, 
including the following specific responsibilities:
    * Supervises the work of 2-3 FTE archives assistants assigned to 
accessioning and related activities.
    * Ensures the timely and effective completion of all 
accessions-related functions including verification and 
acknowledgement of new accessions (gifts and purchases); creation of 
online accession records; preliminary organization and listing of 
large archives and collections; and basic preservation assessments of 
incoming collections.
    * Contributes to the further development of the library's 
accessioning policies and procedures for archival, manuscript, and 
other non-print media, and ensures that associated documentation is 
maintained.
    * Coordinates Manuscript Unit accessioning activities and 
processes with the Technical Services staff members responsible for 
accessioning printed materials, and is responsible for working with 
the Beinecke curators, the Administrative Services unit, donors, 
dealers, and transport agents, to ensure appropriate packing and 
transport of collections materials to the library from locations in 
the United States and abroad.
    * Routes new accessions to appropriate staff members for 
cataloging and processing according to established guidelines.
    * Surveys and evaluates collections in archival processing 
backlog and makes recommendations for appropriate level of 
arrangement and description.
    * Processes manuscript collections to a variety of levels and 
catalogs manuscript and archival holdings.
    * Undertakes special projects as assigned.
    * Participates in library-wide planning and committee activities 
and is expected to be active professionally.
Qualifications
Required: ALA-accredited MLS or equivalent degree, with formal 
training in archival theory and practice.  Strong knowledge of 
American or modern European history or literature and broad knowledge 
in the humanities, as demonstrated through academic degrees or 
equivalent combination of training and experience.  Good reading 
knowledge of at least one modern European language.  Familiarity with 
basic preservation and conservation standards for archival and 
manuscript collections.  Familiarity with DACS, APPM, EAD, MARC, 
LCSH, AACR2, and other LC cataloging standards. Familiarity with 
automated library information management systems, such as 
Endeavor/Voyager. Familiarity with online union catalogs such as RLIN 
or OCLC. Demonstrated ability to communicate effectively, both orally 
and in writing.  Excellent organizational skills, accuracy, and 
attention to detail.  Demonstrated supervisory experience.  Ability 
to think creatively and work independently and collaboratively in a 
production-oriented, team environment.

For appointment at the Librarian II level, minimum of two years 
professional library experience and demonstrated professional 
accomplishments.  Appointment at the Librarian III level requires a 
minimum of five years relevant professional library experience and 
professional accomplishments.

Preferred: Experience with accessioning procedures and systems for 
manuscript and archival materials.  Experience processing and 
cataloging literary manuscripts and archival collections. 
Graduate-level training in American or European history or 
literature. Good reading knowledge of Spanish.

OFFER IS CONTINGENT UPON SUCCESSFUL COMPLETION OF A BACKGROUND CHECK.

Salary and Benefits
Rank and competitive salary will be based upon the successful 
candidate's qualifications and experience. Full benefits package 
including pro-rated 22 vacation days; 18 holiday, recess and personal 
days; comprehensive health care; TIAA/CREF or Yale retirement plan; 
and relocation assistance.  Applications received by October 20, 2006 
will be given first consideration; applications will be accepted 
until the position is filled. To be considered, complete Yale's 
on-line application and provide a cover letter and resume including 
the names of three professional references at 
https://apps.business.yale.edu/oja/index.jsp. Questions regarding 
application and/or job description may be directed via email to 
[log in to unmask] Please be sure to include Source Code EAYU14963.

Yale University is an Affirmative Action/Equal Opportunity Employer. 

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